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How to Copy and Paste in WordPress without Formatting Issues

Recently, a reader requested us how to copy and paste objects into WordPress without inflicting formatting points?

Often if you end up copying and pasting content material from a desktop app or an internet page, you find yourself pasting undesirable formatting too. This doesn’t match your WordPress theme’s fonts and colours which merely appears odd.

In this text, we’ll share how to simply copy and paste into WordPress without any undesirable formatting and types.

Copying and pasting text into WordPress

Understanding Copying and Pasting in WordPress

Copying and pasting means copying textual content from one place to one other without needing to kind all of it out once more.

To copy textual content from a doc or webpage, you want to spotlight it utilizing your mouse. Then, merely right-click and choose ‘Copy’ from the menu. Or, you need to use the keyboard shortcut Ctrl+C (Command+C on a Mac) to copy the highlighted textual content.

Copying text from your Word document by highlighting it and right-clicking

To paste textual content into WordPress, you’ll be able to right-click and choose ‘Paste’ from the menu. Or, use the keyboard shortcut Ctrl+V (Command+V on a Mac) to paste the copied textual content:

Pasting your copied text into WordPress

When you copy textual content, the formatting of the textual content is copied with it. The drawback is that generally you’ll find yourself with formatting that you simply don’t need.

This undesirable formatting can have an effect on how your textual content shows on different units.

Some WordPress customers select to keep away from copying and pasting altogether. Instead, they draft their posts straight into their WordPress web site.

However, chances are you’ll want to draft utilizing a separate software, corresponding to Microsoft Word or Google Docs. This helps you to work offline and could make it simpler to share your work for feedback and revisions earlier than publication.

It’s additionally necessary to keep away from including pointless formatting as a result of it impacts your web page dimension which suggests slower web site velocity.

That’s why now we have created this final information on how to correctly copy & paste textual content in WordPress. You can use the hyperlinks to leap straight to the sections you want:

  • Coping and pasting from Word to WordPress utilizing the block editor
  • Copying and pasting from Google Docs to WordPress utilizing the block editor
  • Coping and pasting utilizing the basic editor
  • How to test and repair copy and paste formatting errors

How to Copy and Paste from Word to WordPress (Block Editor)

Copying textual content from Microsoft WordPress is sort of straight ahead.

For years, WordPress has allowed you to copy wealthy (formatted) textual content from Word paperwork straight into the editor. This is a giant benefit in the event you like to write and format your posts in Microsoft Word.

Copying your submit from Word into WordPress helps you to hold parts like headings, daring and italic textual content, hyperlinks, and lists. It will discard any styling choices like colours, spacing, and so on.

Here is a doc that we’re going to copy from Word into WordPress:

The Word document that we will be copying into WordPress

This doc is formatted with two Heading 2 subheadings for subsections of the submit. There is daring and italic textual content, a bulleted listing, and a hyperlink.

We will merely copy all of the content material from Word doc and paste it contained in the WordPress block editor.

The text from Word has now been copied into our WordPress post

Note that some formatting has not been copied over. The picture has been overlooked, however WordPress has created a picture block in the right place.

Tip: Always use the ‘Heading styles’ in Word to create your subheadings. Don’t spotlight the textual content and enhance the font dimension manually.

Want to affirm that your textual content has copied over appropriately? Just comply with our directions later in this text on checking for and fixing formatting errors.

How to Copy and Paste from Google Docs to WordPress (Block Editor)

Google Docs is a highly regarded phrase processing software. Just like with Word, it’s simple to copy and paste from Google Docs into the WordPress block editor.

Here is our piece of textual content in Google Docs. It’s similar to the piece we used in Word, above.

The Google Doc with the text we're going to copy

When we copy and paste the textual content from Google Docs to WordPress, once more, WordPress has formatted the textual content appropriately.

The Google Docs text in the WordPress block editor

This time, the picture additionally seems in WordPress. However, it’s not uploaded to WordPress media library and is beig displayed straight out of your Google Drive account.

You want to obtain and add photos manually to your WordPress web site.

Copying and Pasting Using the Classic Editor

Are you having bother with formatting errors after copying and pasting textual content into WordPress? Then you’re possible utilizing the outdated basic editor.

The basic editor handles Word paperwork properly and shouldn’t add any pointless code. However, it doesn’t do such an excellent job with the textual content copied from Google Docs.

Here’s how our textual content from Google Docs appears when pasting it into the basic editor:

The Google Docs text copied into the classic editor

The headings, hyperlink, daring, and italic textual content all look appropriate.

However, some pointless further formatting has been added that isn’t seen.

How to Check and Fix Copy and Paste Formatting Errors

Let’s check out how to test for and repair formatting errors now.

All the textual content in your WordPress posts is formatted utilizing HTML (hypertext markup language). HTML tags go across the phrases which can be formatted in a specific means.

For occasion, daring textual content in WordPress posts appears like this in HTML code:

There is <sturdy>daring textual content</sturdy> in this sentence.

The phrases ‘bold text’ will seem in daring.

To test for and repair formatting errors after copying and pasting, you want to test the HTML code on your submit.

You may see : How to Manage, Track, and Control File Downloads in WordPress

Checking the HTML Code in the Block Editor

In the block editor, it’s simple to view the HTML code of any block. First, click on on the block. Then, click on the three vertical dots to the best of the block’s menu.

You will see a dropdown menu. Here, you simply want to click on the ‘Edit as HTML’ choice:

Switching to the HTML view of a block in WordPress

You will now see the HTML code for the block. With the block editor, you must usually discover that no undesirable formatting has been added.

Here, the paragraph appropriately begins with the opening <p> tag and ends with the closing </p> tag.

The sentence in daring can be appropriate. It begins on the <sturdy> tag and ends with the closing </sturdy> tag.

Viewing the HTML code for your block in the block editor

To change again to the traditional view of your block, merely click on the three vertical dots once more. Then, go forward and choose the ‘Edit visually’ choice.

Switching back to the visual view of your block

Checking the HTML Code in the Classic Editor

In the basic editor, it’s simple to view the HTML code of a submit by clicking on the ‘Text’ tab on the prime of the field containing the textual content of the submit. This is the HTML code for our submit copied from Google Docs:

Viewing the HTML code of your post in the classic editor

The span tags listed below are further, pointless code.

Also, the daring textual content and italic textual content are formatted utilizing the <b> tag as an alternative of <sturdy> and the <i> tag as an alternative of <em>. It is usually thought of finest to use the <sturdy> and <em> tags as these give your phrases semantic which means, not simply visible styling.

By comparability, right here is the code produced when copying from Word as an alternative of Google Docs in the basic editor. There are not any pointless formatting tags and the daring and italics have been appropriately rendered.

The HTML code produced when copying a document from Word into the classic editor

If you’ve copied your submit from Google docs, you will want to undergo the HTML code and manually appropriate the formatting. In this case, which means:

  • Removing all of the <span model="font-weight: 400;"> and </span> tags.
  • Changing all of the <li model="font-weight: 400;"> to simply <li>.
  • Changing <b> and </b> to <sturdy> and </sturdy>.
  • Changing <i> and </i> to <em> and </em>.

To velocity up the method, you first want to copy and paste the HTML code right into a textual content editor.

Then, merely use Find and Replace to change incorrect formatting. Here’s an instance utilizing notepad. We are discovering all situations of <li model="font-weight: 400;"> and changing them with <li>:

Using Notepad to quickly and easily correct the unwanted HTML code

Once you’ve changed all the inaccurate formatting, merely copy and paste the textual content again into the Text view of the basic editor.

The corrected formatting code in the classic editor

Copying and Pasting Plain Text

Plain textual content is textual content without any formatting. To keep away from any risk of incorrect formatting, chances are you’ll want to copy and paste plain textual content.

This can be a really helpful choice in the event you’re copying a piece of textual content from one other web site. For occasion, you may embody a quote from another person in your content material.

Copying and Pasting Plain Text in the Block Editor

The WordPress block editor doesn’t have a button or choice to paste plain textual content. However, it’s simple to do that your self.

The quickest methodology is to use the keyboard shortcut Ctrl+Shift+V (PC) or Command+Shift+V (Mac) to paste your textual content. This will routinely paste in plain textual content format.

Plain text pasted into the block editor using the Ctrl+Shift+V command

Alternatively, some browsers supply the choice to paste as plain textual content. If you’re utilizing Google Chrome, merely proper click on and choose the ‘Paste as plain text’ choice:

Right click and use the "Paste as plain text" optin in your browser

Both of those strategies will work to paste plain textual content in a single paragraph block.

Copying and Pasting Plain Text in the Classic Editor

To paste plain textual content into the basic editor, first click on the Toolbar Toggle button:

The toolbar toggle button in the WordPress classic editor

Now, you simply want to click on the ‘Paste as text’ icon. It appears like a clipboard with the letter T on it:

Use the 'Paste as text' WordPress button to toggle plain text mode on

Any textual content that you simply paste will now be pasted in plain textual content mode, with the formatting eliminated. Here’s how that appears after we paste the textual content from our Google doc. The headings, daring, italics, bullet factors, and hyperlink have all been eliminated:

The Google docs text pasted as plain text in the WordPress classic editor

Pro Tip: Copy, Paste, and Clone Entire WordPress Sites

While the above newbie’s information present you the fundamental of copy and pasting, WordPress additionally gives many superior copy, paste, and cloning options.

For instance, you’ll be able to simply clone a complete WordPress web site in 7 simple steps.

There’s additionally a means to create a replica WordPress web page or submit with a single click on.

If you’re utilizing the block editor, then you may also create re-usable blocks that you need to use throughout a number of posts.

We hope this text helped you learn the way to copy and paste into WordPress. You may additionally like our recommendations on mastering the WordPress content material editor, and our knowledgeable decide of the should have WordPress plugins for all web sites.



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