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How to Add Google Calendar Events From Your WordPress Contact Form

Do you need to ship occasions out of your WordPress contact kind straight to Google Calendar?

Perhaps you utilize Google Calendar to take bookings, or possibly you’ve gotten a contact kind that lets shoppers ebook a name with you. You can robotically add these occasions to your Google Calendar.

In this text, we’ll present you ways to simply add Google Calendar occasions out of your WordPress contact kind.rr

Adding Google Calendar events from a WordPress contact form

Why Add Google Calendar Events From a WordPress Form?

Normally, you possibly can add a contact kind to your WordPress web site and get notifications through e mail or in your WordPress dashboard.

You can use a contact kind for permitting clients to ebook appointments, request a callback, get a quote, and extra. However, managing contact kind leads manually is just not very environment friendly, and you could lose clients due to that.

This is the place Google Calendar may also help. It works on any system, and you will get immediate notifications / reminders for every calendar occasion.

Automatically sending your kind entries to Google Calendar ensures that you simply don’t miss any bookings, appointments, orders, and calls.

That being stated, let’s have a look at how to simply create a Google Calendar occasion out of your WordPress kind entries.

Connecting Your Contact Form and Google Calendar

For this tutorial, we’ll be utilizing WPForms, which is the finest kind builder for WordPress. It comes with an intuitive drag and drop interface that permits you to simply create any kind of kind.

We’ll then use Zapier to join your contact kind to Google Calendar. Zapier works as a bridge, connecting 2 totally different apps without having for any code.

Let’s get began.

Creating Your Contact Form in WPForms

First, you want to set up and activate the WPForms plugin. For extra particulars, see our step-by-step information on how to set up a WordPress plugin.

Note: You want the Pro model or greater to use the Zapier addon for WPForms.

Upon activation, go to the WPForms » Settings web page and enter your license key. You will discover your license key in your account space on the WPForms web site.

Entering your license key for WPForms

Now, it’s time to create your contact kind. If you have already got a contact kind arrange, merely edit it by going to the WPForms » All Forms web page and clicking on its title.

Otherwise, go to the WPForms » Add New web page in your WordPress admin to launch the WPForms builder and create a brand new kind.

We’re going to use a easy contact kind template with added date/time fields for the beginning and finish time of the decision. If you need assistance creating your kind and including fields, try our step-by-step information to making a contact kind.

Creating a call booking form in WPForms

Tip: Want to use a specialised occasion kind template as a substitute? Simply set up the Form Templates addon underneath WPForms » Addons for entry to the Event Planner Form and dozens of different templates.

Once you’ve arrange your kind, you want to add it to your WordPress web site. Simply edit the web page (or put up) the place you need to embody it, or add a brand new one by going to Pages » Add New.

First, you want to click on the + icon to add a brand new block. Then, seek for the WPForms block and add it to your content material space:

For extra detailed directions, try our step-by-step information on making a contact kind.

Once you’ve added your kind to your web site, go forward and publish or preview the web page.

Make positive that you simply submit a take a look at entry utilizing your kind. This take a look at entry is important to arrange and verify the connection between WPForms and Google Calendar.

Here’s our take a look at entry, with title, e mail, date, begin and finish time, plus a message:

Creating a test entry for your contact form or booking form

Preparing to Connect WPForms and Zapier

We are going to use Zapier to hyperlink WPForms and Google Calendar. This means you want to set up and activate the WPForms Zapier addon.

Simply go to the WPForms » Addons web page in your WordPress admin. Search for the Zapier addon after which click on the ‘Install Addon’ button to set up and activate it.

Installing the Zapier addon for WPForms

Now, you want to go to the WPForms » Settings » Integrations web page. From right here, you merely want to click on on the Zapier brand to get an API key.

You might want to copy your API key someplace secure or hold your tab open. You’ll want this later to join Zapier to your WPForms account.

Creating Your Zap to Send Data From Your Contact Form to Google Calendar

Now, it’s time to go to the Zapier web site. If you don’t have already got an account, then go forward and create a free account right here.

Once you’re logged in to the Zapier dashboard, click on on the ‘Make a Zap’ button. This is on the highest left of the display.

Click on the button to start making your Zap

Note: In Zapier, a ‘Zap’ is a course of that has each a set off and an motion. In this case, our set off can be somebody filling within the contact kind, and our motion can be to create a brand new occasion in Google Calendar.

Now, you want to give your Zap a reputation on the prime of the display. After that, it’s time to arrange the set off.

First, kind ‘WPForms’ into the search bar for the ‘Choose App & Event’ field. Then, merely click on on the WPForms icon that seems:

Select WPForms as your trigger app in Zapier

Zapier will robotically fill within the set off occasion of ‘New Form Entry’ so that you simply want to click on the Continue button.

Choosing a trigger event in Zapier

Next, Zapier will immediate you to check in to your WPForms account. Just click on the ‘Sign in to WPForms’ button to accomplish that:

Click the button to sign in to WPForms

You ought to now see a popup window, the place you want to enter your API key. This is the API key that you simply discovered earlier on the WPForms » Settings » Integrations web page in your WordPress admin.

You additionally want to add the URL (area title) of your web site.

Enter your API key from WPForms and the URL of your website

After doing that, merely click on the ‘Yes, Continue’ button to transfer to the subsequent step.

You may see : How to Fix WordPress Updating Failed / Publishing Failed Error

Zapier will now ask you to choose your contact kind from the dropdown listing. If you’ve gotten a number of totally different kinds in your web site, then ensure you choose the fitting one:

Selecting the correct contact form in Zapier

Next, go forward and click on the take a look at set off button:

Testing your trigger in Zapier

Zapier would now discover the take a look at entry you created earlier and present the information on display:

The data from the test contact form entry that Zapier has found

Click the ‘Continue’ button and also you’ll transfer on to the Action a part of the Zap. This is the place you want to select your second app, Google Calendar.

Selecting Google Calendar as your action app

Next, click on on the ‘Choose Action Event’ dropdown and choose the ‘Create Detailed Event’ choice:

Select 'Create detailed event' as the action event for Google Calendar

Zapier will now immediate you to check in to your Google Calendar account:

Sign in to your Google Calendar account when prompted by Zapier

You want to give Zapier permission to entry your Google Calendar, or it will be unable to create occasions:

Give Zapier permission to access your Google Calendar

Once you’ve signed into Google Calendar, click on the Continue button to keep it up.

Next, you will note the Customize Detailed Event part. Here, you want to choose the right calendar from the primary dropdown:

Choose which calendar you want to use with the Zap

Once you’ve performed that, kind in an occasion abstract for the occasion. We’re going to use Client Call for ours. You might additionally select a kind subject right here, in case you have an acceptable subject in your kind for this.

Type in an summary for your Google Calendar event, e.g. "Client Call"

For the occasion description, we’re going to use the message from the shape. Just click on on the outline field, then click on on the sphere out of your kind that you really want to use. Your take a look at knowledge can be proven alongside the sphere title:

Select the form field that you want to use for the Google Calendar event's description

You can embody different fields in right here, such because the particular person’s title and/or e mail handle.

You additionally want to ensure you add the Start Date & Time and the End Date & Time. Again, click on on the field and choose the suitable subject out of your kind:

Select the correct fields from your form for the start and end times of the event

You may need to embody the e-mail handle of the one that booked the decision or occasion. This means they’ll be despatched an invitation, to allow them to simply add the occasion to their very own calendar:

Enter the field for the attendee's email address, if you want to send them a Google Calendar invite

You can change different settings right here, as properly. Once you’re completely satisfied along with your settings, click on the Continue button.

Now, Zapier provides you the chance to take a look at out your Zap. First, you will note the main points of what’s going to be despatched to Google Calendar:

The details of the test event that will be sent to Google Calendar

Below this, merely click on the ‘Test & Continue’ button to take a look at out your Zap:

Click the 'Test and Continue' button to send the test entry's details to Google Calendar

Next, go forward and think about your Google Calendar to verify that the take a look at occasion has been efficiently added:

Viewing the details of the event that's been added to Google Calendar

Now, it’s time to swap in your Zap by clicking the blue button:

Turn on your Zap once you're ready

Tip: If your occasion has been added on the improper time of day, verify the timezone settings in your Zapier profile. If these are incorrect, set them to the right timezone and take a look at your Zap once more.

That’s it. Your contact kind entries will now be robotically despatched to your Google Calendar.

We hope this text helped you find out how to add Google Calendar occasions out of your WordPress contact kind. You may need to see our comparability of the finest enterprise telephone companies, and our step-by-step information on how to get a free enterprise e mail handle.

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